Issuing a Safety Report for Facilities in Saudi Arabia
Issuing a Safety Report is a fundamental procedure that cannot be overlooked by any facility seeking a license from Civil Defense. The report confirms the facility’s compliance with safety and security regulations and demonstrates its readiness to handle emergencies.
At Alsafi, we provide this service professionally, fully aligned with Civil Defense standards and international specifications, backed by over 40 years of expertise in this field. We help issue accurate reports covering all essential systems such as early warning, sprinklers, and modern fire suppression systems. Whether your facility is a hospital, mall, factory, or residential tower, we ensure a comprehensive engineering assessment that supports license issuance without delays or complications.
Civil Defense Safety Report
A Civil Defense Safety Report is an essential document used to ensure the safety of individuals, property, and equipment. It provides detailed information about inspections and testing of conditions, assets, and systems to ensure a safe working environment.
According to Saudi Civil Defense regulations, the validity of a Safety Report is one year from the date of issuance. If the report is used, its validity ends after one year of use.
What is the Service of Issuing a Safety Report from an Engineering Office?
Issuing a Safety Report from an engineering office is a key step to obtaining Civil Defense approval for any facility in Saudi Arabia. This service is provided by an accredited engineering office such as Alsafi. It involves site visits and inspections of security systems and fire installations like alarms, sprinklers, and manual/automatic suppression systems.
Specialized engineers prepare a detailed report highlighting the facility’s compliance with safety requirements and identifying points needing adjustment or improvement.
At Alsafi, we conduct these inspections with high precision and provide immediate solutions to any engineering observations, ensuring the report is issued quickly and officially, saving clients time and effort.
What Systems and Installations Are Required for a Safety Report?
For a certified Safety Report, the facility must include systems and equipment that ensure protection of lives and property in emergencies, such as:
- Early fire alarm systems (traditional or smart) to detect fires immediately.
- Automatic sprinkler systems, among the most effective in extinguishing fires automatically.
- Fire extinguishers of various types distributed according to expected risks.
- Gas suppression systems such as FM200, CO2, and NOVEC, suitable for sensitive areas like server rooms.
- Pumps and water tanks connected to suppression networks.
- Water curtains used to isolate and prevent fire spread between sections.
All these systems are inspected and documented in the Safety Report. At Alsafi, we ensure full readiness of these installations and prepare the report according to Civil Defense requirements and global standards.
Validity of a Safety Report
A Safety Report is not permanent; it has a set validity to ensure systems are updated and monitored regularly. In Saudi Arabia, its validity is typically one year, though it may vary slightly depending on facility type and Civil Defense instructions in each region.
During this period, the facility must maintain fire suppression and alarm systems at full efficiency. In case of modifications or expansions inside the building, the report must be updated immediately to reflect the new status.
This is why it’s essential to work with an accredited engineering office to perform periodic maintenance and timely technical inspections, ensuring report renewal before expiration to avoid fines or permit suspensions.
Issuing a Safety Report for Facilities
Issuing a Safety Report is a vital step for any business or industrial owner seeking to comply with Civil Defense requirements and maintain facility safety. The report is only granted after confirming readiness of fire suppression and alarm systems and compliance with local and international regulations.
At Alsafi, we conduct thorough inspections of all safety components—from sprinklers and gas systems to extinguishers and pipelines—and provide a certified report approved by relevant authorities. This report not only serves as inspection but also as a trusted reference demonstrating the facility’s compliance with safety standards, helping protect lives and reduce risks.
Renewal Dates of a Safety Report
Renewing the Safety Report is an ongoing obligation to ensure systems remain efficient and the facility is protected from sudden risks. Typically, renewal occurs every 12 months, though some entities may require faster renewal for high-risk facilities such as factories or large warehouses.
How Much Does a Safety Report Cost?
The Ministry of Civil Defense in Saudi Arabia sets the fee for a Safety Report at 150 SAR, plus a 15% VAT. These fees are paid through the Salama electronic platform.
Information That Must Be Included in a Safety Report
An approved Safety Report is only valid if it contains all technical details proving the facility’s compliance with fire prevention and suppression systems. Key elements include:
- Facility details such as location, type of activity, and number of floors or sections.
- Fire suppression and alarm systems, including type, current condition, and last maintenance date.
- Compliance with Civil Defense requirements according to Saudi regulations.
- Engineer or technical notes outlining deficiencies or recommendations.
- On-site photos documenting installations to support report credibility with authorities.
Monitoring the report’s expiry is crucial, as delays in renewal may lead to business suspension or fines. At Alsafi, we provide reminder services for clients and start inspections and renewals ahead of expiry to ensure continuity without delays.
Read about: Safety Certificate
Why Alsafi is the Best Choice for Issuing Safety Reports
- With over 40 years of practical experience in implementing and maintaining fire-fighting systems, Alsafi is among the leading and most reliable institutions in Saudi Arabia. We not only issue Safety Reports but also ensure they are backed by thorough field follow-up, a specialized engineering team, and NFPA-standard equipment approved by Civil Defense.
- We offer clients complete solutions—from inspection to report issuance—with the ability to address observations promptly. Whether the facility is a warehouse, residential tower, or shopping mall, we ensure full readiness in terms of safety.
- In short, issuing a Safety Report from an accredited engineering office is not just paperwork; it is a necessary step to secure your facility and avoid violations or delays. Do not hesitate to contact us. At Alsafi, we provide accurate reports with professional engineering supervision that ensures readiness according to Civil Defense requirements and quick completion to keep your business safe and ongoing.
FAQs About Issuing a Safety Report
What is the cost of issuing a Safety Report?
It varies depending on the size and type of facility, but at Alsafi we offer competitive pricing with high quality.
Does the report have to be issued by an accredited engineering office?
Yes, it must be issued by a Civil Defense-accredited entity in Saudi Arabia.
How long does it take to issue the report?
Usually 3 to 5 working days after the on-site inspection.
Is the Safety Report renewed annually?
Yes, and it is often required for each renewal or transfer of facility ownership.
Does the report cover old fire suppression systems?
Yes, their condition is assessed and recommendations are included.
Can a Safety Report be issued without maintenance or updating systems?
This is not recommended, as Civil Defense requires that suppression and alarm systems are effective and compliant before issuing the report. Sometimes corrective actions must be completed for final approval.